February 2012

Stony Brook Introduces New Electronic Foreign Travel Request (eFTR) System


eFTR Flowchart

The Stony Brook University Research Foundation’s policy on foreign travel is guided by regulatory and sponsor compliance requirements as well as Stony Brook’s export control program, which calls for approvals for persons traveling on RF business to a country appearing on the U.S. Department of State’s Travel Warnings List.

The Stony Brook University Research Foundation office recently introduced a web-based Electronic Travel Request (eFTR) system to request and obtain approval for foreign travel when charging the trip(s) to any Research Foundation account. The system routes requests to the appropriate administrative offices for review and approval and sends an email notification to the request initiator, traveler, and project director when all approvals have been obtained. Read more.

Contact: Ivar Strand

New RF Code of Conduct


Maintaining a strong reputation and a solid compliance environment supports the important research conducted by SUNY faculty across New York and around the globe. The new RF Code of Conduct outlines a standard of conduct for all RF employees and everyone who does business with the RF.

This new Code replaces the Statements and Standards of Ethical Conduct. It provides a playbook for compliance with laws and ethical practices to help ensure that all RF employees and contractors are acting in accordance with our high expectations.

Contact: Joshua Toas

February 2012 Effort Reporting Newsletter Published


The February 2012 Operational Excellence in Effort Reporting project newsletter describes the training plan that will be used to inform stakeholders about the effort reporting process changes and the new Effort Certification and Reporting Technology (ecrt). A role-based training web page is at the core of the plan and will feature chapters with training videos and quick reference guides.

“I think that shorter videos and a user guide broken down into specific categories will assist principal investigators,” said Julie Majak from SUNY New Paltz. “Our experience is that PIs just need reminders on how to do something instead of comprehensive explanations. We will use the online training materials in our sessions with them.”

Please share your comments and suggestions with any member of the core campus project team or the project manager Anne Connolly.

February 2012