Centralized Campuses: License Request Process

Assessment Phase

Step
Responsible
Task
1
Principal Investigator (PI) Identify/determine that there is a potential export situation
2
Campus research office

Assess the need for an export control license request:

  • The Information Needed for an Export Controls License Assessment form should be completed for gathering the facts needed for an assessment
  • Use the MSR eCustoms Visual Compliance/Research Edition software
  • Contact other parties if needed, e.g., PI, manufacturer, Office of Sponsored Programs Services (OSPS), etc.
3
Campus research office
  • Advise the PI that the activity impacted by this assessment cannot take place until it is determined that a license request is not needed or until an export controls license is obtained
  • Notify OSPS of the potential export situation, and provide a copy of the Assessment form
  • Inform the Operations Manager or authorized delegate of the potential export situation
4
OSPS Notify Office of General Counsel (OGC) of the potential export controls license request
5
Campus research office

If an export control license request is not needed, include documentation in the award file

  • OSPS develops a summary document of the situation for the campus

 

Development Phase

Step
Responsible
Task
1
OSPS

Develop the draft license request

Note: The license request format/forms used will depend on the type of license being requested, and the agency it will be submitted to.

2
OSPS Send the completed draft license request to the OGC for legal review and approval

 

Review/Submission Phase
For centralized campuses, the vice president for sponsored programs operations or their delegate is the empowered official (EO), and is the FINAL signatory for all export control license requests.

Step
Responsible
Task
1
OGC Review the draft license request and notify OSPS of the outcome
2
OSPS Present the final license request to EO or delegate and obtain signature
3
EO or Delegate Submit the final license request to the appropriate federal government agency
4
OSPS Send a copy of the final license request to the campus research office, and a copy to OGC
5
Campus research office Send a copy of the final license request to the PI

 

Determination Phase

Step
Responsible
Task
1
OSPS Upon the license determination made by the federal government agency the campus research office and OGC are informed, and are provided with copies of the appropriate documents

 

Implementation Phase

Step
Responsible
Task
1
Campus research office Upon receipt of the license, review with the PI the specific instructions (i.e., terms and conditions) of the license and the follow-up actions to be taken

 

 

 

 

License Request Process Homepage

License Request Process - Decentralized Campuses