Glossary
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Schedule line

A combination of Grants Management charging instructions, schedule line begin date, schedule line end date, and distribution percentage used in Labor Distribution to create a labor schedule. One or more schedule lines, which assigns one or more specific PTAEOs to an employee, constitute a labor schedule. A schedule line period is contiguous days in the schedule lines in which the distribution percent is the same.

 

 

Serious Health Condition

An illness, injury, impairment or physical or mental condition that requires inpatient care in a hospital, hospice or residential medical care facility or continuing treatment by a health care provider. Continuing treatment can include treatment two or more times by a health care provider or treatment by a health care provider which results in a regimen or continuing treatment. These 2 visits to a health care provider must be within 30 days of the beginning of the period of incapacity and the first visit must take place within 7 days of the first day of incapacity. Periodic visits to a health care provider for treatment of a chronic illness is defined as 2 or more appointment over the course of one year.

 

 

Service

Refers to teaching, research, or other work that the recipient must agree to perform in order to obtain the fellowship or stipend award. Service does not include research initiated by the recipient or such incidental activities as preparing progress reports or giving a speech on the results of the recipient's research. A service is not constituted by a general condition that the recipient comply with degree requirements even though the person is required to teach or engage in research in order to obtain the degree.

 

 

Sexual harassment

Unwelcome sexual advances, requests for sexual favors, visual depictions, and other verbal or physical conduct of a sexual nature when submission to such conduct is made either explicitly or implicitly a term or condition of a person's employment; or when submission to or rejection of such conduct by a person is used as a basis for employment decisions affecting such person; or when such behavior has the purpose or effect of substantially interfering with a person's work performance or creates an intimidating, hostile, or offensive work environment.

 

 

Sexual orientation

The disposition of a person for heterosexuality, homosexuality, asexuality, or bisexuality; or a history of such a disposition.

 

 

Short-term rental agreement

A written vehicle rental agreement not to exceed 30 continuous days that sets forth the terms and conditions governing the use of a rental vehicle.

 

 

Single source

A single source purchase is a purchase from a supplier who is chosen without soliciting for the minimum number of bids and proposals, despite the fact that competition exists, because of limiting circumstances.

 

 

Small business

A business that is independently owned and operated, is not dominant in its field of operation, and qualifies under various criteria prescribed by the Small Business Administration for number of employees, average annual receipts, etc.

 

 

Small disadvantaged business

A business enterprise classified as such by the Federal Small Business Administration. Under the Federal Small Business Act, such enterprises must be allowed to compete for an equitable share of all procurements made under federally supported grants and contracts.

 

 

SSN (Social Security Number)

Individual tax identification number issued to U.S. citizens by the U.S. Social Security Administration and used for tax reporting purposes. See also Tax Identification Number.

 

 

Sole proprietorship

A business that is owned by a person who is solely responsible for all aspects of the business. The owner is personally responsible for all debts of the business.

 

 

Sole source

A purchase from the only available supplier of the product or service. Therefore, no bids or proposals can be obtained.

 

 

Solicitation

A written request to a supplier to submit price quotations or bids on materials required or services to be rendered that are clearly and accurately defined by the buyer.

 

 

Sponsored program

Externally funded activities in which a formal written grant, contract, or cooperative agreement is received by the Research Foundation. A sponsored program or project may be thought of as a transaction in which there is a specified statement of work and a related reciprocal transfer of something of value.

 

 

Start date

See effective date.

 

 

Subaward

Financial assistance in the form of money or property made under an award by a recipient (pass-through entity) to an eligible third party (subrecipient), or by a subrecipient to a lower tier recipient, to conduct an essential portion of the project work in compliance with the sponsor's terms and conditions.

See OMB Circulars for additional definition details.

 

 

Subcontract

A contractual document used when receiving flow-through monies from a recipient whose prime instrument is a contract.

 

 

Subcontracting plan

An organized institutional program, negotiated with a federal sponsor, to ensure that small business and small disadvantaged business, minority business, and labor surplus area firms will be offered an equitable opportunity to compete for contemplated subcontracts under individual prime grant or contract awards that exceed $500,000.

 

 

Subgrant
An award document used when receiving flow-through monies from a recipient whose prime instrument is a grant or cooperative agreement.

 

 

Submitted budget

A budget which cannot have charges against it until it is reviewed and baselined.

 

 

Subrecipient

An entity that expends funds received from a pass-through entity to carry out objectives of a program.

 

 

Subtask

Any tasks under a parent task. Subtasks constitute the lowest level of the work breakdown structure (WBS).

 

 

SUNY Nonprofessional Employee

See nonprofessional, SUNY.

 

 

SUNY Professorial or Professional Employee

See professional, SUNY.

 

 

Supplier

Name of the business or individual providing goods or services in return for payment.

 

 

Supplier file

Information about suppliers (businesses or individuals who provide goods and/or services in return for payment) recorded in the Suppliers window.

 

 

Supplier site

The address from which a supplier conducts some or all if its business. A supplier site address should be entered for each location designated as a purchasing and/or pay site. Supplier sites cannot be shared by campuses. Each campus must create its owns site under a supplier. The only shared site is the 1099 site.

 

 

Suspense account

An account utilized when an employee has earnings imported into Labor Distribution (LD), but there is not a labor schedule for the pay cycle, the labor schedule does not distribute 100%, or an invalid value is assigned in the labor schedule.

 



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