Glossary
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Participant stipend

Nonwage support payments for a person engaged in a nonacademic vocational or secondary school education and training program administered by the Research Foundation. In many cases, a participant stipend is paid in a summer outreach and enrichment program. A person engaged in a program of this type may be paid a stipend based on hours of participation. 

 

 

Part-time employee

One who works for less than the operating location's standard workweek. Any employee who is working at anything less than 1.0 FTE is a part-time employee.

 

 

Partnership

A legal entity that is jointly owned by two or more people, although in some cases partners may also be corporations or other entities.

 

 

Pass through Entity

An entity that provides a portion of an award it has received to a subrecipient to carry out a specific program.

 

 

People

All individuals that need to be tracked in the Human Resource system, such as employees, dependents, beneficiaries, and spouses. The legacy system classifies people by their titles, such as employee and fellow, and does not use this terminology in a special way.

 

 

People file

Used to store information about people who have a working relationship with the RF. People include: principal investigators, employees, fellows, contacts, volunteers. 

 

 

Per diem

A per diem is an allowance that can include a breakfast, a dinner, overnight lodging, and incidental expenses.

 

 

Permanent resident

A person who has gained a right from INS to be a permanent resident of the U.S., but is not a U.S. citizen. Authorization to work in the U.S. is not required for a permanent resident.

 

 

Position

A specific instance of a job at a given location (e.g., the Network Administrator at Stony Brook). The combination of organization and job creates the position. There is not an equivalent term that the RF uses.

 

 

Position standard

A description of a specific RF position. The position standard describes the function and scope, typical duties, level of complexity, knowledge and formal training, job-related experience and special skills, and typical promotional opportunities of a position, among other items. All of these factors must be job-related as required by the Americans with Disabilities Act of 1990.

 

 

Position title

An approved title for a position at the Research Foundation (RF).

 

 

Price analysis

The process by which a supplier's selling price for an item or service is evaluated by the buyer to be equitable and/or competitive.

 

 

Primary assignment

Assignment type that will be used for Supervisor and deduction elements. The supervisor on the Primary Assignment will be the supervisor of record.

 

 

Prime Awardee

The entity granted the award by the sponsor. (The award receipient)

 

 

Procurement (purchase)

The acquisition of goods or services in exchange for money.

 

 

Professional, SUNY

A person employed by the State University of New York (SUNY) in an academic, executive, administrative, or professional position who is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA). See exempt position.

 

 

Project

A record to define a unit of work that can be broken down into one or more tasks. A project is the unit of work for which you specify revenue and billing methods, invoice formats, a managing organization and project manager, and bill rate schedules. You can charge costs to a project, and you can generate and maintain revenue, invoice, unbilled receivable, and unearned revenue information for a project.

 

 

Project budget

Summation of all the award budgets funding a project.

 

 

Promotion

The act of assigning an employee to a position of greater responsibility that has a higher position title and salary grade.

 

 

Promotion, in grade

The act of assigning additional responsibilities to an employee when the employee remains in his or her current position or when the employee transfers to a new position while remaining in his or her existing salary grade.

 

 

Promotion, temporary

The act of temporarily assigning an employee additional responsibilities usually during the absence of another employee. A temporary promotion can be conditional, including time limits and/or standards to be met.

 

 

Property control system

An information system maintained by the State University of New York Construction Fund that provides a record of state-owned equipment and equipment purchased with Research Foundation administered funds at each campus.

 

 

PTAEO

Project, task, award, expenditure type, and organization. In Oracle, references to an individual's distribution refers to their PTAEO assignment.

 

 

Purchase instrument

A document that formalizes the terms and conditions mutually agreeable to the Research Foundation, as the buyer, and the vendor or individual, as the seller, to furnish materials or render services being purchased. Types of purchasing instruments are purchase orders, contracts, subcontracts, and maintenance and lease agreements.

 

 

Purchase order (PO)

A document used to buy and request delivery of goods or services from a supplier.

 

 

Purchase order encumbrance (see obligation, encumbrance)

A transaction representing a legally binding purchase.

 

 

Purchase requisition

A request to the purchasing department, authorized by the project director, to obtain specific materials or services. Requisitions will indicate  a suggested supplier, quantities of material needed, a clear description of services to be performed or goods to be provided, and required delivery date.

 



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